Opening day for reservation bookings for Fall Semester 2022

Conference and Event Services is pleased to announce that the reservation books for Fall Semester 2022 will open on Wednesday, March 30, at 9 a.m. 

This will allow OHIO student organizations and departments to make reservations for Aug. 8, 2022, through December 10, 2022, at the following venues on the Athens Campus:

• Baker University Center
• Walter Rotunda
• Nelson Dining 
• Galbreath Chapel
• Outdoor spaces

Bookings for Spring Semester 2023 will be open for reservations on September 14, 2022. 

OHIO’s Virtual Event Management System (Virtual EMS)

Ohio University departmental faculty, staff and members of student organizations may reserve spaces by visiting https://ohio.emscloudservice.com/web/. Virtual EMS is not available to external customers. 

Updates have been made recently to Conference and Event Services’ EMS reservation system. This required requesting access to reserve campus event spaces. 
 
If you have not re-registered, you will not be able to make additional reservations until your registration is submitted and processed by OIT. 

To ensure access to Fall 2022 Opening Day reservations, complete your registration by March 23. Opening Day will be held on Wednesday, March 30. 
 
To complete the re-registration process, submit a service request at this website and include the Oracle Account Number and a list of no more than 10 individuals from the unit with permission to reserve event spaces. The request should be completed by a budget authority. Please be aware that only faculty and full-time staff will be granted access to reserve spaces. Students are no longer able to reserve spaces on behalf of University departments.

University departments:

Changes to departmental contact lists can be made at the request of any faculty or staff. You will need to create a ticket with OIT by emailing servicedesk@ohio.edu. Please know that this may take several business days to complete. Please remember: only a total of 10 full-time staff can be added as contacts to make reservations. Students are no longer allowed to make requests on behalf of departments. 

Student organizations:

Organization presidents and one vice president will have access to reserve spaces on Opening Day. As a result of the EMS upgrades student organizations will no longer have to fill out a user agreement form. However, make sure all of your office information is up to date on Bobcat Connect. Student Organizations also do not need to fill out the above TDX form. 

Helpful Tips

Be sure to have all request information ready, such as: date, time, space, size, and account information.  Before requesting space, check to ensure your account is registered, approved and active. You can check your status by logging into EMS to ensure your account is active, and you see multiple CES Templates on your account. Please contact the IT Service Desk with questions about your EMS account. 

For a helpful PDF Tutorial of how to make a reservation online please download our Virtual EMS Training Manual at this webpage.

Questions about reservations may be directed to Conference and Event Services at reservations@ohio.edu or 740.593.4021.