Opening day for reservation bookings for Fall Semester 2025

Ohio University Event Services is pleased to announce that the reservation bookings for Fall Semester 2025 spaces will open on Wednesday, March 19, at 9 a.m. 

Beginning on March 19, OHIO student organizations and departments will be allowed to make reservations for Aug. 11, 2025, through Dec. 23, 2025, at the following venues on the Athens Campus:

• Baker University Center
• Walter Rotunda
• Galbreath Chapel
• Outdoor spaces

Bookings for Spring Semester 2026 will be open for requests on Sept. 17, 2025. 

OHIO’s Virtual Event Management System (Virtual EMS)

Ohio University departmental faculty, staff and approved members of student organizations may reserve spaces through Virtual EMS. Virtual EMS is not available to external customers. 

If you do not already have access to Virtual EMS, you may request access through the Event Services webpage. When  on the page, be sure to select the proper organization from the drop-down menu. Please be aware that only faculty and full-time staff will be granted access to request spaces for University departments. Students are no longer able to request spaces on behalf of University departments.

University departments

Changes to departmental contact lists can be made at the request of any faculty or staff. You will need to create a ticket with OIT by emailing servicedesk@ohio.edu. Please know that this may take several business days to complete. Only a total of 10 full-time staff can be added as contacts to make requests. 

Student organizations

Organization presidents and one vice president will have access to request spaces on Opening Day. Please check your access prior to March 19 and make sure your organization’s information is up to date in BobcatConnect.

If you experience issues, reach out to the Center for Student Engagement and Leadership.  

Helpful tips

Before requesting space, be sure to have all request information ready, such as date, time, space, size and account information. In addition, please check to ensure your account is registered, approved and active. You can check your status by logging into EMS to ensure your account is active and that you see multiple Event Services templates on your account. Please contact the IT Service Desk with questions about your EMS account. 

For helpful tutorials on how to make a reservation request online view Virtual EMS training videos.

Questions about reservations may be directed to Event Services at reservations@ohio.edu or 740.593.4021.